Real-time co-authoring allows multiple team members to work on the same document simultaneously, improving collaboration and reducing version conflicts.

Step-by-Step Guide

Step 1: Access the Document

• Navigate to the Shared Drive.
• Open the document you want to co-author (Docs, Sheets, Slides, etc.).
• Ensure you have Editor permissions for the file.

Step 2: Share the Document

• Click “Share” in the top-right corner.
• Enter team members’ email addresses.
• Set permissions: Editor for active collaborators.
• Click “Send”.

Step 3: Real-Time Collaboration

• All changes are visible in real time.
• Each team member’s cursor is highlighted in a unique color.
• Use comments and suggestion mode for feedback without changing the main content.
• Chat within the document if quick discussions are needed.

Step 4: Best Practices

• Avoid working offline: Changes may not sync automatically.
• Use comments for questions or suggestions instead of making permanent edits.
• Check version history: Track changes and restore previous versions if necessary.
• Name documents clearly to prevent confusion during collaboration.

Step 5: Troubleshooting

• Changes not visible - Refresh the document or check internet connection
• Cannot edit - Verify you have Editor permissions
• Version conflict- Review version history and coordinate edits with team members